Perform a variety of administrative and clerical tasks. Provides general support to an entire group, or a selection of managers. Organize meetings, compile reports, arrange travel, communicate with employees consistently, and make sure company operations run smoothly.

Key Duties:

• Answer and direct phone calls

• Organize and schedule meetings and appointments

• Maintain contact lists

• Produce and distribute correspondence memos, letters, faxes, and forms

• Assist in the preparation of regularly scheduled reports

• Develop and maintain a filing system for the entire employees (201 files) 

• Order /Purchase office supplies

• Submit and reconcile expense reports

• Provide general support to visitors

• Provide information by answering questions and requests

• Ensure the operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

• Maintaining supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

• Oversee and supervise the work of junior staff (cleaners and security guards).

• Provide support to HR by ensuring all mandated-government benefits are properly dispensed to each employee

• Ensure LGU-related registration and requirements are complete and fulfilled.

• Ensure local government taxes are paid before the deadline.

• Ensure company compliance with local LGU-related ordinance and ensure each and every employee comply.

• Establish a relationship with prospect vendors and ensure loyalty to the company.

• Provide an array of options for any office-related off-site activities.